Bookmobile & Outreach Services Special Event Request Form

The York County Library Outreach Department provides library resources, programs, and services to those who cannot reasonably access a library facility.

Please note that at least six weeks' notice is required to allow for adequate time for preparation of materials and staff to attend an event.

Name and address of organization:

Location of special event (if different from address of organization):

Contact person/Event organizer:

Contact person/Event organizer email address:

Contact person/Event organizer phone number:

Date(s) of event (example: Monday, January 1)

Time frame of event (example: 11 a.m. – 1 p.m.):

Topic or purpose of event:

The Bookmobile and Outreach Van are 28 feet long and require adequate room to maneuver. Describe the parking area and how the vehicle can enter and exit:

Services requested: Required

Library card sign-up

Promotion of library services

Games/activities

Other (please explain):

Estimated total number of individuals to be served at this event:

List any items YCL would need to provide (example: tables, chairs, tent):

How does this event promote literacy or benefit the community?

Comments/Questions:

Priority is given to events that meet the following criteria:

Annual community festival or fair
School literacy night
The event promotes literacy and reading.
Attendance on the Bookmobile / Outreach Van expected to be 200 or more

These conditions are essential for attending an event:

The event aligns with the Library Mission Statement.
The Bookmobile / Outreach Van and department staff are available.
The event is free and open to the general public.
Restrooms are available for staff.
Parking is adequate for a 28-foot-long, 11-foot-tall, 10-foot-wide vehicle, with a visible, stable parking surface, such as pavement, gravel, or packed earth. Parking on grass, leaves, or areas with heavy vegetation is not permitted.
The Bookmobile / Outreach Van cannot block access to handicapped spots or emergency vehicles and will not park across handicapped spots or striped zones for any amount of time during the visit.
The Bookmobile / Outreach Van will not be parked within 200 feet of a stage or sound system, or within 300 feet of fireworks.

These conditions are reasons to decline attending an event:

The library is closed.
Library staff is not available for the event.
Would require cancellation of regularly scheduled Outreach stops as listed on our Bookmobile Schedule.
Previous involvement in the event shows it was not productive.

I have reviewed the guidelines above and understand that submitting this form does not guarantee service.

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